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Leave The Accounting To The Experts While You Run Your Restaurant and Cafe In Peace

The leading accountants in Leeds for restaurants and cafes.

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Take the burden off your shoulders

You didn’t start your restaurant or cafe business because you wanted to stress over handling financial records all the time or do audits and worry if you filed your taxes right or not.

You started because you enjoy cooking, experimenting with new dishes, serving awesome food and watching the joy on people’s faces as they gobble up your dishes… right?

But now you’re faced with doing all these things you had no interest in because it’s a necessity to keep your firm alive and running smoothly. Sad.

Well, what if you didn’t have to do it yourself?

Happy restaurant owners in Leeds

Accountants for restaurants, cafes, and takeaways

Fast Food Restaurants

Cafes

Takeaways

Food Wholesalers

Let us do it for you

At MSF Associates accountants in Leeds, we are qualified professional accountants with years of experience serving the hospitality industry and delivering excellent service to our clients. This is why we understand you perfectly and know just how to help you.

 

We’ve made it our mission to not just give you what you need but what you want. You deserve to run your business without worrying over your finances. And we are here to give you the advice and more in-depth details as to why and how we get the figures we present, and what you can actually do in the future to put yourself in a better position. 

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How we help 

Bookkeeping and Accounts Preparation

 Keeping your records up to date & within HMRC adequate records requirements 

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Business Compliance Review

We analyse, interpret, and advise on your records to provide guidance on the decisions needed to build a thriving business.

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Tax Investigations 

We make investigations into the constant changing tax regulations and keep you informed so you never have to pay more taxes unexpectedly 

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Payroll

Ensuring that your staffs are paid on time and regulating your staffing costs to keep you profitable 

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VAT

Giving you an understanding on the foods subject to VAT and ensuring that your VAT returns have been filed appropriately 

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Research and Development

Identifying eligible expenditure within your business. Helping ensure you claim back as much as possible

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3 simple steps to get started with us

Step 1

To get the process started, book a meeting with an expert from our team

Step 2

On the meeting we learn where you are and discuss our plan to help you streamline your processes better as well as pricing 

Step 3

We sign you up into our client portal and give you peace of mind from the results we’ll be providing 

Free download

Five Biggest Money Mistakes Food Service Businesses Make

(and how to avoid them!)

As you probably know, many food businesses fail, up to 60% by some estimations will not even survive their first year. And many more will fail after that. We know that you don’t want to be part of that daunting statistic.


So, what are some of the biggest financial mistakes we see food and hospitality businesses make that's causing them to fail, and how can you avoid falling into them yourself?


In this eBook, we will explore the five biggest financial mistakes food service businesses make and offer practical strategies for avoiding them. Whether you are a seasoned restaurateur or a local takeaway business owner just starting out, this eBook will provide you with the advice you need to make informed financial decisions and achieve the success you’ve always dreamed of.

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Five Biggest Money Mistakes Food Service Businesses Make Book

Our promises to you

Timely reports and transparency

Quick and friendly customer service

Peace of mind about your finances

Proper taxes

Proper expert advice

Advice on how to ensure maximum profits

Latest blog articles

By Mustafa Ahmed January 2, 2025
Ah, January. The time of year when inboxes are flooded with advice on setting goals, sticking to resolutions, and “making this your best year yet.” But let’s be honest – as a restaurant owner, your January feels more like crunch time than a fresh start. New years are likely a whirlwind of finalising year-end accounts, preparing tax returns, and grappling with how to cover holiday bonuses and Christmas expenses – all while keeping your business running smoothly. At MSF, we know that running a food business is about much more than numbers – it’s about passion, reputation, and serving your community while supporting your family’s future. So, while the world is talking about “New Year, New You,” let’s focus on what really matters as you step into 2025. 1. Are Your Finances Ready for the New Year? January is the perfect time to take stock of your finances – not just your inventory. Many food businesses have unique systems for tracking revenue and costs, but when it’s time for HMRC, those methods might not cut it. If you’re still using handwritten logs or spreadsheets that only you understand, consider upgrading to cloud-based accounting software. These systems streamline cash flow tracking and allow us to collaborate with you in real time, helping to prevent financial surprises before they occur. 2. Tackling Taxes: Don’t Leave It to the Last Minute Tax season doesn’t have to be as daunting as a kitchen rush during Friday night dinner service. If you’ve been putting off your self-assessment, now’s the time to act. Missing deadlines not only risks fines but adds unnecessary stress. As specialists in the food service industry, we understand how personal and business finances often overlap. Whether it’s managing dividends, director loans, or separating business expenses from personal ones, we’ll help you untangle the complexities and stay compliant. 3. Growth Plans: Cook Up a Recipe for Success For many restaurant, café, and takeaway owners, growth is about more than profits – it’s about sustainability, consistency, and balancing work with life. Emerging trends like sustainability, local sourcing, or even delivery-first models present opportunities for growth. If you’re considering expanding, diversifying, or even preparing for succession, we can help with forecasting and budgeting to ensure every move is a calculated one. 4. Your Team: Support Them, Support Yourself Your team – whether it’s your kitchen crew or your family members – plays a crucial role in your business’s success. January is an excellent time to review their roles, responsibilities, and rewards. Are they being compensated fairly? Are there opportunities to offer training or incentives? And don’t forget about yourself. As a business owner, you’re likely wearing multiple hats, which can lead to burnout. We can help identify tasks that could be delegated or automated, giving you the breathing room to focus on what you do best. 5. Build a Strong Financial Foundation for 2025 We’re not here to push New Year’s resolutions – we know your plate is already full. But if you make time for one thing this month, let it be a conversation with us. Whether you need to streamline your accounts, plan for growth, or simply get tailored advice, we’re here to guide you through the challenges and opportunities of 2025. We specialise in working with restaurants, cafés, and takeaways, so we understand the unique financial hurdles of the food service industry. No jargon, no fluff – just practical, industry-specific advice to help your business thrive. If you're interested in finding out more about how we can help your restaurant become more profitable, book a call with one of our accounting experts or call us on 0113 240 4100.
By Mustafa Ahmed November 29, 2024
As the year winds down – or races by quicker than the last – it’s natural to reflect on what went well, what didn’t, and what you’d rather never think about again. For restaurant, café, and takeaway owners, there were many challenges this year – supply chain issues seemingly being one of the biggest. However, from speaking with our clients, there were many triumphs too! So whether you exceeded your goals this year, or struggled at times just to keep the lights on, now is the perfect time to think about your plans for the year ahead. Here are a few ideas to think about, and what success could look like for your business in 2025. Audit More Than Just Your Accounts When’s the last time you truly assessed your menu? Not just in terms of taste but profitability. Are your bestsellers also your most profitable dishes? Could tweaking portion sizes, swapping suppliers, or rethinking how you market certain items bump up your margins? Numbers might not seem like the most exciting part of running a business, but they tell an important story. What’s your cost per plate for each dish? How many plates do you need to sell to cover overheads? If these calculations aren’t second nature yet, they probably should be. And if they’re keeping you up at night, don't worry, we can help. Lean into the Seasons Seasonal specials aren’t just a nice touch; they can also help you negotiate better deals with local suppliers, lower food costs, and entice diners to keep coming back for something new. Why not review your suppliers now? See if there are partnerships that could work better for both your business and theirs. This approach often leads to better quality at lower prices – and your customers will notice the difference. Keep It Fresh Online Your social media might not directly pay the bills, but it could be the first impression many people have of your business. A good sprinkle of behind-the-scenes content, shout-outs to your team, or short videos of new menu launches can go a long way. And don’t forget reviews. If you’re not actively encouraging happy customers to leave them, you’re missing out. A glowing Google review has more power than any other marketing strategy. Just think about how many times you've chosen to dine at a restaurant because of the plethora of positive reviews! Plan for Peaks and Dips Every food business owner knows January isn’t July, but have you really planned for it? Think beyond the generic “New Year, New Menu” strategies we often see. Could you use quieter months to host pop-up events to keep revenue flowing? Take a peek at last year’s numbers and think about how you can build campaigns around your natural busy seasons – or make the most of the quieter times. Make 2025 the Year of Smart Spending  It’s easy to fall into a rhythm of renewing the same subscriptions or sticking with the same suppliers year after year. But what if there’s a better deal out there? Or a bit of technology that could save you hours of admin time each week? Streamlining your operations doesn’t have to mean doing more – it can mean doing less, but better. Don’t Neglect the Human Element The backbone of your business isn’t just the food; it’s the people who prepare it, serve it, and talk about it. Are you investing enough in your team’s growth and wellbeing? Sometimes the difference between a good year and a great one comes down to better communication, training, or just making sure your staff feel valued. Happy staff = happy customers = healthy bottom line. It’s a formula that never fails. 2025: The Year You Serve Success Running any food service business is hard, but with some thoughtful tweaks, 2025 could be your best year yet. Whether it’s really looking into the details behind your numbers, upgrading your menu strategy, or finally hiring an expert to help you manage your finances. And if you ever feel like you’re in over your head with the financial side, you know where to find us. We are here to take the pressure off. Ready to get started? Drop us a message or give our team a call on 0113 240 4100 – we'd love to hear from you.
By Mustafa Ahmed October 30, 2024
The Chancellor's Budget 2024 brings significant changes that could directly impact restaurants, cafes, and takeaway businesses. Here’s a breakdown on the key points that matter most for hospitality and food service businesses. Tax Adjustments Impacting Payroll and Profit Margins National Insurance Changes for Employers : From April, businesses will need to contribute National Insurance on earnings over £5,000 (previously £9,100), with rates rising from 13.8% to 15%. For restaurants and cafes employing a large number of staff, particularly those on lower wages, these increased costs could impact profit margins, so advance planning will be essential. Increased Employment Allowance : The Employment Allowance, which allows businesses to offset some of their National Insurance liabilities, will rise from £5,000 to £10,500. This provides welcome relief for smaller hospitality businesses, helping to reduce overall payroll costs. If you’re unsure of eligibility, we can help determine how this allowance may benefit you. Wage Increases Affecting Staffing Costs Minimum Wage Increases : From April, the National Living Wage will rise from £11.44 to £12.21 for employees aged 21 and over. This, along with similar increases for younger employees and apprentices, will raise staffing costs across the board. Restaurants, cafes, and takeaways relying on part-time or seasonal staff may want to review wage budgets and consider any necessary menu pricing adjustments to balance these costs. Apprentice Wage Increase : The minimum wage for apprentices (under 19 or in the first year of an apprenticeship) will increase from £6.40 to £7.55 per hour. This may impact businesses running apprenticeship programmes or employing younger staff, so factoring these adjustments into your payroll budget will help to avoid unexpected expenses. VAT, Alcohol and Tobacco Tax Changes Alcohol Tax Increase on Non-Draught Drinks : For businesses selling non-draught alcohol, taxes will increase in line with the higher Retail Price Index (RPI) measure of inflation. However, taxes on draught drinks will see a 1.7% cut, providing some relief to pubs and licensed cafes. This could affect pricing strategies for any hospitality business with an alcohol licence, and reviewing your stock and pricing could help maximise margins. Tobacco Tax Increase : If your business sells tobacco, either directly or through vending machines, note that tobacco taxes will rise by 2% above inflation, with hand-rolling tobacco taxed 10% above inflation. Be prepared to adjust prices to maintain profitability. Transport and Fuel Costs Fuel Duty Extension : The 5p cut in fuel duty on petrol and diesel has been extended for another year, helping keep delivery and transport costs stable. For restaurants and takeaways that manage deliveries, either in-house or through third-party providers, this offers a small but beneficial saving on logistics costs. Bus Fare Cap Increase : From January 2025, the cap on single bus fares in England will rise to £3. While this change primarily affects customer costs, it may indirectly impact businesses in high foot-traffic areas or those with employees who rely on public transport. Property and Investment Considerations Stamp Duty Surcharge for Second Properties : For those looking to expand by acquiring a second location, the stamp duty surcharge on additional properties will rise from 3% to 5% in England and Northern Ireland. This may affect future expansion plans, so careful financial planning is recommended. Inheritance Tax and CGT Implications : From 2027, pensions will be included in taxable estates, which may affect succession planning for family-run hospitality businesses. Additionally, capital gains tax (CGT) rates are increasing from 10% to 18% for basic-rate taxpayers and from 20% to 24% for higher-rate taxpayers. If you’re considering selling shares or investments, this change may be relevant. Need help? Get in touch With these Budget adjustments set to impact everything from staffing and payroll to inventory and expansion, understanding the implications for your hospitality business is key. MSF Accountancy is here to help you make sense of these changes, develop strategies to manage increased costs, and identify opportunities for savings. If you’d like to discuss how the Autumn Budget affects your business, please don’t hesitate to reach out on 0113 240 4100.
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Be the happy, free, passionate and successful restaurant owner

Stop multitasking unnecessarily and instead focus on what you’re good at and passionate about. Leave the tedious financial jargon to us. Work with MSF Associates today!


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